About Data Access Request for Criminal Conviction Data (CCD)
A. Eligibility and submission of application
|Q.1||Can I apply by post or through an authorized representative who can submit the application for me?|
No. Given that criminal conviction data is highly private and sensitive, the Data Subject, and the Relevant Person#, if any, shall attend the CCD Office in person.
# Please refer to section 2(1) of the Personal Data (Privacy) Ordinance (Cap. 486 of Laws of Hong Kong) for the definition of a “relevant person”. All CCD access requests shall be made in person unless exempted with a valid ground by the Officer-in-charge of the CCD Office. The data subject shall be present at the CCD office with the “relevant person” in the first instance.
|Q.2||Can I lodge my application at any police station in Hong Kong?|
No. Applications for CCD can only be processed by the CCD Office located in Wanchai, Hong Kong.
|Q.3||Can I apply if I am below 18 years old?|
Yes. Applicants under the age of 18 shall always be accompanied by their parent or guardian when submitting their applications in person. The parent or guardian shall sign on the application form or other required documents to confirm that such procedures are processed with their consent on a fully informed basis.
|Q.4||Can I apply for CCD which only show the checking result within a certain time frame, for example, the recent five years?|
No. The checking will not be confined to a specific period while any criminal conviction record against the applicant kept by the Hong Kong Police Force will be revealed.
|Q.5||I no longer have my HKID card or the passport I used when I was in Hong Kong. Can I apply for the CCD?|
Yes. If you do not have / no longer have a HKID card, you can still apply with your current valid passport.
|Q.6||I am / was a permanent resident in Hong Kong and Immigration Department shall have my fingerprint records; or I have applied for CCD before. Do I still need to submit my fingerprints?|
Yes. Applicants may be required to submit a full set of their fingerprints for the application if necessary.
|Q.7||I need to take a set of my fingerprints for overseas conviction record check. Do you provide fingerprinting service?|
Yes. During office hours, our office provides fingerprinting services to the public for free. No appointment is required.
|Q.8||How can I pay for the application fee? Will I get a payment receipt?|
Payment by cash*, Octopus cards or EPS are accepted. Add-value service for Octopus cards is not available at this office.
D. Processing time and release of result
|Q.9||When and how will I get the application result?|
Please note that under sections 19(1) and 19(1A) of the Personal Data (Privacy) Ordinance (“the Ordinance”)(Cap. 486 of Laws of Hong Kong), our office will inform the applicant by phone to get the result in person at CCD Office within 40 days after receiving the request. If our office is unable or has a valid ground to refuse to comply with the request, in accordance with section 19(2) or 21(1) of the Ordinance, we will give the applicant a notification of such within that 40-day period.If conviction data is found, a copy of the records will be given to the requester at the CCD Office. Otherwise, only a verbal reply will be given.
|Q.10||I have no criminal conviction record. How can I obtain a written reply for visa or adoption application?|
You may apply for the Certificate of No Criminal Conviction, which is another service provided by our office. Please refer to the website of “Certificate of No Criminal Conviction” for more details: http://www.police.gov.hk/cncc/en
|Q.11||Can I request to have a third party to accompany me when obtaining the result?|
Yes. Nevertheless, given that criminal data is highly private and sensitive, only one person is allowed to accompany the applicant when obtaining the result.
|Q.12||Can I apply for the CCD if I have an outstanding case?|
Yes. Nevertheless, if an applicant is under investigation by the Hong Kong Police Force / law enforcement agencies in Hong Kong, or is currently a defendant in criminal proceedings in Hong Kong, or is subject of non-payment of fine including traffic offences, he/she may be informed that there is an outstanding case.
|Q.13||I received a copy of my criminal conviction records which states that "the conviction is regarded as spent in Hong Kong". What does it mean? Can I apply to have my conviction record deleted?|
If the applicant's conviction record was considered as spent according to section 2(1) of Rehabilitation of Offenders Ordinance (Cap. 297 of Laws of Hong Kong) (ROO):-
Note: This FAQ is not a legal document. Information contained in this FAQ is for reference only. All matters arising are dealt with in the manner prescribed in the relevant Ordinances.
|Q.14||How can I make further enquiries about the CCD application procedures?|
For enquiries, you may write to the Office, e-mail [email protected], call (852) 2860 6557 or fax (852) 2200 4321.
F. Other questions
|Q.15||How can I obtain the court documents regarding my criminal conviction record?|
You can obtain a written judgment of the convictions from the respective courts by quoting the case numbers shown on the CCD application result. You may find the contacts of the Magistrates' Courts on the website of the Judiciary (https://www.judiciary.hk/en/about_us/contactus.html).